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How to Change Your Password in Windows 10 and Office365/Outlook 2013 and 2016

I know many people will pass this article up because they will think how in this day in age, can someone still not know how to do it.  Yet, this is one of my most frequently asked questions!   You are NOT alone!

In Windows 10 once you are logged in.   Hold down the keys on your keyboard labeled Ctrl and then Alt and then Delete.  That will bring you to this screen-Select Change Password.

select-change-password

This is also where you should go if you are getting up from your desk and need to lock your computer so no one else can get into your system!!!!! It’s a very important security measure!

Next selecting Change a Password will bring up this screen:

change-passsword

Make sure your password is complex!!!!!  Some complexity rules to follow are:

1.  The longer the better!  At a minimum make it 8 characters, however, it SHOULD be longer!

2.  ALWAYS include an upper case letter

3.  ALWAYS include a lower case letter.

4.  AlWAYS include at least 1 number.

5.  ALWAYS have a symbol.  Like ! or @ or $.

Once your password has been updated you will receive this screen.  Make sure your password is something you can remember.  PLEASE do NOT put it on a sticky note and then put the sticky note on your monitor or under your keyboard that is the FIRST place people look.  If you must write it down keep it in a LOCKED drawer at all times!

Now Outlook will need the password updated if you are using Office365.  This is the fastest way to change it.

Open Outlook, then look for the Send and Receive Tab.

where-to-change-your-password-in-outlook

There is an icon on the ribbon with a key on it.  Underneath it says Type Exchange Password and Connect.   If for some reason your aren’t getting emails or calendar updates look at the bottom right-hand side of your screen and see if there is a key icon with the words Need Password.   When you select the Type Exchange Password and Connect it will bring this screen up:

prompt-to-change-outlook-password

Type in your password in the box that says password.  Select Remember my credentials box otherwise, it will constantly ask you for your password!!!!!!!    Then select OK and you are set there.

If you have Skype and you are logged into it.  You will need to update your password there as well and the pop up looks identical to this one except it says Skype.   As shown below:skypepasswordchange

If you use the sales program for Pipeliner you will also need to update your password there as well!!!!

 

Use OneNote to Keep Track of Your Receipts!

Have you ever put a work receipt in a “safe place” and then forgot where that “safe place” was?   Been there, done that!    Microsoft OneNote allows you to keep track of your receipts.   The best way to do this is within Office365 this way your phone syncs with your online OneNote!

I will be showing you how to do this with an iPhone today.  It works even better with a Windows Phone, but it’s pretty spiffy on the iPhone as well!

The best place to start is OneNote in Office365 on your computer.  You’ll need to create a new section in an existing notebook or create a new notebook and make sure it is syncing to your OneDrive.   Open up OneNote on your computer it looks like this:

one-note-receipts-5

To create a new notebook you can find instructions here, which includes instructions on how to hook it up to your OneDrive.

To create a new tabbed section in an existing notebook, simply click on the + sign on one of the tabs.  It will open a new tab and you will be able to name it.  I named my Receipts.

one-note-receipts-1

So now you will want to make sure it syncs up with your OneNote on your OneDrive.  This way you will be able to access it on your phone using your Office365 account.  Go to the name of your notebook, and right click on it.  These options will show up.  Click on Sync This Notebook Now.   If you are unsure if this is syncing to your OneDrive, select Notebook Sync Status.

onenotesynctoonedrive

When you open Notebook Sync Status, you have the option to Sync automatically whenever there are changes ( I recommend this one), or you can sync it manually.

one-note-receipts-4

If don’t see your notebook in here you can add it.  Exit out of this screen and go back to the notebook.  Right click on the notebook, and bring up the menu, and select properties which is highlighted in pink here.

onenotesyncchange

When you open up the properties of the notebook this screen will pop up. Where it says Change Location, if it isn’t set up to your OneDrive, select Change Location and find your OneDrive on your system, and have it save there and then it will sync up for you.  It will then be accessible by your phone.

onenotesyncnotebooktoonedrive

It should then show up in your list of notebooks to sync and you should set it to automatically sync when there are changes.

After you have the receipts tab set up and your notebook syncing with your OneDrive you can now go to your phone.  This works with iPhones, Windows and Android phones.  I’ll be showing you on an iPhone.  Open up OneNote on your phone.   It will probably ask you to sign in.  Make sure you sign in with the account that is syncing with your OneNote/OneDrive on your computer.

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When you open up OneNote on your phone make sure you are in the Notebook you created the Receipts Tab.   Click on the Receipts tab.

 

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Click on the + button and it will give you options on what you can do, one option is to take a picture.  Select the camera icon and take a picture of your receipt.  Once you have a nice clean picture of your receipt, select the ellipse at the top right hand corner.

one-note-receipts-8

It will bring up some options.  Select Sync Now.

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Now open OneNote on your computer and make sure it is synced up.  There should now be a receipt in your Receipts notebook!

one-note-receipts-10

 

One amusing question, do you see what the arrow is pointing at on the receipt?   Why do I need a Bathroom Code???   Should I be afraid?

Do you need to turn this into Accounting?  Easy Peasy! Click on the email this page icon.

emailonenotepage

 

This will bring up Outlook and you can email it to your Accounting Department!   Now you have one place to keep all your receipts!

 

Tired of Getting those Reply to All Emails-Ignore Them!

So, I want you to know I love you all!  However most days I feel too busy to read 12 emails about whether Michigan or Michigan State Football is better!    For others who feel the same way, this tech tip is for you!   Come on, I KNOW I’m not the only one!!!!

When you are in yet another email about the same subject look at the top toolbar in Outlook.  If you look below highlighted in yellow is an Ignore button.  Select one of the many messages in a chain and then click on the Ignore button or Select Ctrl-Del.  All of these messages and future messages with the same subject are moved to your Deleted Items folder.  So, if you decide you need to read the last one, that is where you can find it.

ignore-a-conversation

Here is where the messages are located in the Deleted Items Folder:

ignore-a-conversation-2

Signs You Might be Infected with Malware

Malware is everywhere these days!  Just today I read an article that a Facebook post claiming that Fox News was reporting Brad Pitt dead was infecting computers when users clicked on it. For the record, Brad Pitt is alive and still getting divorced!   You have to be vigilant at all times!!!!!!   Here are some telltale signs that your computer may be infected with Malware.

  1.  You open your internet browser and your homepage has changed to something else.  (Now this can also happen if you install new software and don’t pay close attention to it changing your default browser settings)  So, this one isn’t set in stone!
  2. Your computer is so slow you want to throw it off a building.  Check your hard drive light if it looks like it’s continually blinking or just on steadily, not a great sign! hard-drive-light-1
  3.  Annoying pop-ups!  Usually, they say something like this.  (if you get this, just turn the computer off immediately from the power button!)   If something is getting installed it “usually” stops it.systembrowsing-com-popup
  4. Your computer is constantly crashing.  You know the dreaded Blue Screen of Death (BSOD) or in Windows 10, it’s a bit less scary looking but never a sight you want to see.blue-screen-of-death-windows-10
  5. You can’t run some programs.  You suspect something is wrong, but you can’t use your anti-virus or anti-malware program.
  6. You get warning messages stating your files are locked until you pay a ransom.  RANSOMWARE!!!!  This is a common ransomware screen.FBI-Ransomware.jpeg
  7. Programs you know you didn’t install are now showing up on your desktop.
  8. Suddenly you are running out of disk space!
  9. Your friends start emailing you that you are sending them spam!
  10. Your friends start yelling at you for posting weird stuff to social media sites.
  11. You start receiving a lot of bounced emails, b/c your too busy spamming your friends and everyone else in your address book!
  12. The worst one of all, ABSOLUTELY nothing!   Some are so stealth you don’t notice a thing!    It’s always important to have your anti-virus programs up to date and using a program like Malwarebytes is always recommended.  Malwarebytes has a free version for home users.  Why not try it!   www.malwarebytes.org

Changing your password in Windows 10 and Office 365

You need to change your password in Windows 10.  How do you do that?   Simply hit the keys on your keyboard: Control-Alt-Delete and this screen will come up.   See the 4th choice down “Change a Password” this will change the Windows 10/Network Password.change-a-password

Your password should be at least 8 characters, a capital letter, a small letter, a number and a symbol.

After you change your password eventually you will need to change your Office365 password.   Outlook will stop sending and receiving email.  The best way to be able to tell this is by the photo below.

Outlook change password

If this happens, go up to the top ribbon bar and select the Send and Receive tab.   You should see this symbol, where it says:  Type Exchange Password and Connect.

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When you click on this icon it should bring up this screen.

office365passwordprompt1

Type in your new password and make sure to click Remember my credentials otherwise it will ask you this about every 5 minutes.  Annoying!

Remember if you have PipeLiner on your computer you will need to update your Pipeliner password as well.   Here is a link on how to do that in case you have forgotten.

http://success.pipelinersales.com/knowledgebase/articles/632164-how-can-i-change-my-pipeliner-account-password

 

 

 

 

 

 

 

 

 

Windows 10-Free Upgrade Ends July 29, 2016

You have exactly 1 day to upgrade your computer to Windows 10 for free!!!!!

What are the reasons you should upgrade your computer to Windows 10?

  1.   It’s FREE!!!!!!
  2.   If you have Windows 8 kiss the Start Screen only bye bye!   You will get the Start      Menu back AND the Start Screen!
  3.  Cortana- Windows Virtual Assistant.   She is Microsoft’s answer to Apple’s Siri and  Google’s Okay Google.
  4.  Direct X 12- If you are a gamer then you already know!
  5.  Support for Windows 7 will be ending in January 2018
  6.  Windows Updates for Windows 7 and 8 will only go until 2020 (which seems far away but in reality is only 4 years away!)
  7. You can have multiple desktops!
  8. The Windows App Store

How do you upgrade to Windows 10–Here’s a great link

 

What is Sway?

 

Sway is a program included in Office 365, just login into your Office 365 account! Sway is a new presentation program brought to us by Microsoft.

You can create a website in a presentation format using images, text, and other media. It’s very user-friendly! Much easier to use than most people would find PowerPoint is to use

You can embed these into a website and upload them to YouTube as well.

A great beginners tutorial has already been created by Teacher’s Tech.

Chatting or Skype Etiquette

Someone in our office brought up a very good point recently, what is the proper business etiquette for Skype or for chatting in general?   So, I decided to do some research on this.

1. Ask the person first to make sure they are available. Look at the icon next to their name, and see what color it is.  They could be busy or away from their desk.   They may also be in a meeting and sharing their screen on a television. Keep that in mind before you say something that could get you in trouble!

statuses

2. If it’s a video chat, ask for permission first.  Not everyone likes video chats.

3. If you are doing a video chat, be aware of your body language and your personal grooming. (ex: below)

text at 3 am

4. Give that person your undivided attention.  Do not read other emails, or surf the internet.  It is also best to only hold one chat at a time as it is very easy to get confused to whom you are talking to.

5. Be aware of what the camera will be showing in the background of your video chat.  Remove anything distracting or inappropriate! (ex: below)

Inappropriate

6.  Make sure your desk is clean if the camera is showing it.

7.  Make sure you end the chat, just don’t click the X and escape.  Make sure you tell the other person, you need to go and tell them bye. The same on the phone, for some reason many people think you can just hang up and it leaves the person wondering….”Were we done?”

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Enabling the Zix Add-In in Outlook

Share Notes with OneNote Within One Drive

You can share your notes on a project or document with One Note, so long as it is saved in your One Drive!    To save a note to your One Drive, open up One Note.   You can create a new notebook and it will ask you where you would like to create it.

Name New Notebook

Select New>OneDrive   Then it will bring a window up wanting to know what you want to name it.  Name it and then click create.

After you’ve created the new notebook, it will prompt you to Invite People.   Select Invite People.

One Note Invite People

This following screen will come up and ask you to type names or email addresses to share it with.  Type all email addresses, then the box right after that allows you to assign different permissions.  Here I have allowed “Can Edit” on it. Then select the Share button.

Share One Note

Then it sends an email to the users you shared it with and they can open it and work on it at the same time you are!!!  It’s pretty awesome!!!

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