Blog Archives

The Anatomy of a Phishing Email

Today someone was awesome enough to send me an email to make sure that it was valid before they clicked on anything.  I cannot express to you how happy that makes me!!!  It saves me so much work!!!!   Of course, we now have Cylance as our Anti-Virus(AV for short) and that in itself has made my job so much easier!!!!  We’ve had it nearly a year and NOT 1 computer has become infected with ANYTHING!   If you are a business thinking of changing your AV product, I cannot recommend this product highly enough!!!!

First, let me break down the beginning of the email:

From: Media Player <info@flymail.cf>   <———– This is NOT an Apple address
Subject: New version of Mac Media Player available for download!

Apple and Microsoft will NEVER send you an email about this!!!!!!  They would send it to your device through an update!   Sometimes phishers will fake the email address or make it look so close to the real thing.  I’m actually surprised at how bad this email address even looks!   Even if it looks real, and you think it might be a valid email from your bank, Paypal, Amazon anything like that go to the website directly. DO NOT CLICK on the link!

Then we go into the guts of the email:   It’s a bunch of pictures with links attached to them:

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Looks fairly realistic huh?   This is actually very easy to do!!! I just did this with a screenshot!   Anyone with minimal computer experience could do this!

Now, for the most important part. If you just hover over the Download link or anywhere over the pictures, this link comes up:

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First off, this is NOT an Apple link!  The link here is to a domain named flymail.cf.   The portion of the address that is wrong is the .cf.   That is not a legitimate top level domain name, like .com, .org, gov or .edu.  To see a list of actual top level domain names, you can find it here: http://www.domainsherpa.com/top-level-domains/ .

The other portion of this link that bothers me is track-url.   Now, this leads me to believe that this link is going to track your urls (websites) that you visit.   I’m going to say that this tracking will happen through cross-site scripting.  Essentially this site will inject code into your browser that will capture your sessions on the websites you visit after this website, including your usernames and passwords!!!    

This means if you go to an unsecured website the hacker can easily capture your username and password with this code.  It’s one of the most frequently used types of hacking, it’s called session hijacking.   Later on you start to wonder why you are getting spam, or why did people just get friend requests on Facebook from me when I am already friends with them?   If you use the same password for one site, then the hacker can go to several websites and try that password and have remarkable success!

This is why you need to have different and complicated passwords for all sites you visit. There are password managers that you can use to help you with this.  Let’s face it our brain can’t remember all of our passwords and writing them on a piece of paper and saving them in your desk, or under your keyboard at work are HORRIBLE options!  I will do more research on what password managers are the safest and best to use for my next Tech Tip Thursday.

Oh yeah, and if I find your passwords written on a sticky note taped to your monitor I’m rippin’ that bad boy off and throwing it out!   

 

 

 

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Use OneNote to Keep Track of Your Receipts!

Have you ever put a work receipt in a “safe place” and then forgot where that “safe place” was?   Been there, done that!    Microsoft OneNote allows you to keep track of your receipts.   The best way to do this is within Office365 this way your phone syncs with your online OneNote!

I will be showing you how to do this with an iPhone today.  It works even better with a Windows Phone, but it’s pretty spiffy on the iPhone as well!

The best place to start is OneNote in Office365 on your computer.  You’ll need to create a new section in an existing notebook or create a new notebook and make sure it is syncing to your OneDrive.   Open up OneNote on your computer it looks like this:

one-note-receipts-5

To create a new notebook you can find instructions here, which includes instructions on how to hook it up to your OneDrive.

To create a new tabbed section in an existing notebook, simply click on the + sign on one of the tabs.  It will open a new tab and you will be able to name it.  I named my Receipts.

one-note-receipts-1

So now you will want to make sure it syncs up with your OneNote on your OneDrive.  This way you will be able to access it on your phone using your Office365 account.  Go to the name of your notebook, and right click on it.  These options will show up.  Click on Sync This Notebook Now.   If you are unsure if this is syncing to your OneDrive, select Notebook Sync Status.

onenotesynctoonedrive

When you open Notebook Sync Status, you have the option to Sync automatically whenever there are changes ( I recommend this one), or you can sync it manually.

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If don’t see your notebook in here you can add it.  Exit out of this screen and go back to the notebook.  Right click on the notebook, and bring up the menu, and select properties which is highlighted in pink here.

onenotesyncchange

When you open up the properties of the notebook this screen will pop up. Where it says Change Location, if it isn’t set up to your OneDrive, select Change Location and find your OneDrive on your system, and have it save there and then it will sync up for you.  It will then be accessible by your phone.

onenotesyncnotebooktoonedrive

It should then show up in your list of notebooks to sync and you should set it to automatically sync when there are changes.

After you have the receipts tab set up and your notebook syncing with your OneDrive you can now go to your phone.  This works with iPhones, Windows and Android phones.  I’ll be showing you on an iPhone.  Open up OneNote on your phone.   It will probably ask you to sign in.  Make sure you sign in with the account that is syncing with your OneNote/OneDrive on your computer.

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When you open up OneNote on your phone make sure you are in the Notebook you created the Receipts Tab.   Click on the Receipts tab.

 

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Click on the + button and it will give you options on what you can do, one option is to take a picture.  Select the camera icon and take a picture of your receipt.  Once you have a nice clean picture of your receipt, select the ellipse at the top right hand corner.

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It will bring up some options.  Select Sync Now.

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Now open OneNote on your computer and make sure it is synced up.  There should now be a receipt in your Receipts notebook!

one-note-receipts-10

 

One amusing question, do you see what the arrow is pointing at on the receipt?   Why do I need a Bathroom Code???   Should I be afraid?

Do you need to turn this into Accounting?  Easy Peasy! Click on the email this page icon.

emailonenotepage

 

This will bring up Outlook and you can email it to your Accounting Department!   Now you have one place to keep all your receipts!

 

Tired of Getting those Reply to All Emails-Ignore Them!

So, I want you to know I love you all!  However most days I feel too busy to read 12 emails about whether Michigan or Michigan State Football is better!    For others who feel the same way, this tech tip is for you!   Come on, I KNOW I’m not the only one!!!!

When you are in yet another email about the same subject look at the top toolbar in Outlook.  If you look below highlighted in yellow is an Ignore button.  Select one of the many messages in a chain and then click on the Ignore button or Select Ctrl-Del.  All of these messages and future messages with the same subject are moved to your Deleted Items folder.  So, if you decide you need to read the last one, that is where you can find it.

ignore-a-conversation

Here is where the messages are located in the Deleted Items Folder:

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Changing your password in Windows 10 and Office 365

You need to change your password in Windows 10.  How do you do that?   Simply hit the keys on your keyboard: Control-Alt-Delete and this screen will come up.   See the 4th choice down “Change a Password” this will change the Windows 10/Network Password.change-a-password

Your password should be at least 8 characters, a capital letter, a small letter, a number and a symbol.

After you change your password eventually you will need to change your Office365 password.   Outlook will stop sending and receiving email.  The best way to be able to tell this is by the photo below.

Outlook change password

If this happens, go up to the top ribbon bar and select the Send and Receive tab.   You should see this symbol, where it says:  Type Exchange Password and Connect.

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When you click on this icon it should bring up this screen.

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Type in your new password and make sure to click Remember my credentials otherwise it will ask you this about every 5 minutes.  Annoying!

Remember if you have PipeLiner on your computer you will need to update your Pipeliner password as well.   Here is a link on how to do that in case you have forgotten.

http://success.pipelinersales.com/knowledgebase/articles/632164-how-can-i-change-my-pipeliner-account-password

 

 

 

 

 

 

 

 

 

Windows 10-Free Upgrade Ends July 29, 2016

You have exactly 1 day to upgrade your computer to Windows 10 for free!!!!!

What are the reasons you should upgrade your computer to Windows 10?

  1.   It’s FREE!!!!!!
  2.   If you have Windows 8 kiss the Start Screen only bye bye!   You will get the Start      Menu back AND the Start Screen!
  3.  Cortana- Windows Virtual Assistant.   She is Microsoft’s answer to Apple’s Siri and  Google’s Okay Google.
  4.  Direct X 12- If you are a gamer then you already know!
  5.  Support for Windows 7 will be ending in January 2018
  6.  Windows Updates for Windows 7 and 8 will only go until 2020 (which seems far away but in reality is only 4 years away!)
  7. You can have multiple desktops!
  8. The Windows App Store

How do you upgrade to Windows 10–Here’s a great link

 

What is Sway?

 

Sway is a program included in Office 365, just login into your Office 365 account! Sway is a new presentation program brought to us by Microsoft.

You can create a website in a presentation format using images, text, and other media. It’s very user-friendly! Much easier to use than most people would find PowerPoint is to use

You can embed these into a website and upload them to YouTube as well.

A great beginners tutorial has already been created by Teacher’s Tech.

Chatting or Skype Etiquette

Someone in our office brought up a very good point recently, what is the proper business etiquette for Skype or for chatting in general?   So, I decided to do some research on this.

1. Ask the person first to make sure they are available. Look at the icon next to their name, and see what color it is.  They could be busy or away from their desk.   They may also be in a meeting and sharing their screen on a television. Keep that in mind before you say something that could get you in trouble!

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2. If it’s a video chat, ask for permission first.  Not everyone likes video chats.

3. If you are doing a video chat, be aware of your body language and your personal grooming. (ex: below)

text at 3 am

4. Give that person your undivided attention.  Do not read other emails, or surf the internet.  It is also best to only hold one chat at a time as it is very easy to get confused to whom you are talking to.

5. Be aware of what the camera will be showing in the background of your video chat.  Remove anything distracting or inappropriate! (ex: below)

Inappropriate

6.  Make sure your desk is clean if the camera is showing it.

7.  Make sure you end the chat, just don’t click the X and escape.  Make sure you tell the other person, you need to go and tell them bye. The same on the phone, for some reason many people think you can just hang up and it leaves the person wondering….”Were we done?”

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Share Notes with OneNote Within One Drive

You can share your notes on a project or document with One Note, so long as it is saved in your One Drive!    To save a note to your One Drive, open up One Note.   You can create a new notebook and it will ask you where you would like to create it.

Name New Notebook

Select New>OneDrive   Then it will bring a window up wanting to know what you want to name it.  Name it and then click create.

After you’ve created the new notebook, it will prompt you to Invite People.   Select Invite People.

One Note Invite People

This following screen will come up and ask you to type names or email addresses to share it with.  Type all email addresses, then the box right after that allows you to assign different permissions.  Here I have allowed “Can Edit” on it. Then select the Share button.

Share One Note

Then it sends an email to the users you shared it with and they can open it and work on it at the same time you are!!!  It’s pretty awesome!!!

Sync your OneNote with your OneDrive

Now you want to sync your OneNote with OneDrive so that you have access to this info anywhere you go!   Open up One Note and click on the File Tab:

OneNoteSync

When you switch to the File Tab Menu, it will look like this:

One Note Sync 2

Click on Settings, there is a drop down menu and Sync with the green circle and arrows.   Select that button.  It will sync up with your One Drive once that is set up.   To set that up, 365Ninja Blog has excellent instructions accompanied by a video that you can find here:

365 Ninja!

Office 365 One Note Screen Clippings

The next couple of weeks I’m going to be writing about Microsoft One Note, it is a competitor to Evernote.    Some things it does better than Evernote, and other things Evernote does better.

For instance, you can sync all your notes to your One Drive with One Note with an Office 365 subscription and have 1 Terabyte of storage space!  Evernote you have to pay for more space.  One Note can do Screen Clippings, Web Clippings, hold notes from meetings, it allows you to draw or physically write with a stylus notes and much more.

Today we will be learning about Screen Clippings.

This is the icon you will need to open:   one note

When you open up One Note it opens up another little icon that you will find on your start menu toolbar One Note 3.   Click on this icon and it will bring up this menu:

One Note Screen Clippins

As you can see, the left button says Screen Clipping.  If you click on this, it will allow you to pick an area of your screen to clip.   See the video below that shows you what happens when you click Screen Clippings and saving it to  One Note.

Screen Clipping Video

 

 

 

 

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